At Classical Prep, the Part-time Receptionist/Clinic Backup is responsible for maintaining front office efficiency by assisting students, parents, and visitors, and providing healthcare services for minor injuries or illnesses, in pursuit of our school’s goals and mission.

Overview

• Position: Part-time, 10-month,  hourly, non-exempt
• Work Schedule: 10:30 AM – 4:00 PM daily, 180 days
• Pay: $15.00 per hour
• Reports to Front Office Supervisor

* Work hours are subject to change.

Specific tasks required of this role include, but are not limited to, the following: 

• Front Office Responsibilities: 

• • Answer phones and assist by answering questions and accurately routing calls 
  • Greet each visitor in a welcoming and positive manner and assist anyone who enters the front office 
  • Ensure visitors are signed in and out through the Raptor system
  • Maintain a clean and organized workspace in the front office, including the copy room, front office space, and any storage areas
  • Assist with basic office tasks, including but not limited to copying, filing, and laminating
  • Respond to calls on the walkie-talkie from teachers and staff needing assistance
  • Maintain confidentiality regarding students, parents, and staff 
  • Attend & participate in front office/clinic team meetings
  • Keep the facilities team abreast of any maintenance concerns
  • Assist with special projects as needed and assigned by members of the administration, teachers, and operations 
  • Perform additional office duties as assigned by the office supervisor/administration
  • Assist with dismissal/ carline

• Clinic Backup Responsibilities:
  • Serve as a backup for clinic duties, which may consist of the following: 
    • Assist students with health, hygiene, and other personal needs
    • Administer first aid and medications to students in accordance with District policy
    • Administer medications to and assist with treatment for students with special needs
    • Maintain medical records and daily logs of clinic visits 
    • Record each student’s medication in the logbook
  • Attend continual training for clinic assistant
  • Ensure students with first aid needs have immediate care, and call parents if necessary
  • Ensure 911 is called if an emergency arises, and notify the student’s parents and administration

• Miscellaneous
  • Any other tasks in support of school culture and rigor, as determined by the office manager/administration

** MAY PERFORM OTHER DUTIES AS ASSIGNED**
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required for this position. 

To be considered for a role as the Part-time Receptionist/Clinic Assistant, a candidate must…

• Model positive staff culture 100% of the time
• Be solutions-oriented 100% of the time when raising concerns and questions
• Support diversity, equity, and inclusion across all facets of their role
• Have strong interpersonal, written, and verbal communication skills
• Possess strong organizational, self-management, and problem-solving skills
• Have the ability to multitask and be flexible when encountering interruptions
• Be detail-oriented with a willingness to work together in a collaborative team environment
• Be committed to responsive, honest feedback and coaching for professional growth
• Exhibit cleanliness and order
• Have three years of work experience in a receptionist/clerical role
• Hold certifications in CPR/AED

Work Environment

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual school working conditions
• May be noisy during high student traffic

Physical Demands

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Be able to work in heat, cold, damp, and dry conditions
• Ability to reach, bend, stoop, push, and/or pull
• Must be able to perform the physical aspects of the job, such as carrying items up to 15lbs; continuously walking or standing for long periods of time

Overtime Eligibility

This job is not exempt from the overtime provisions of the Fair Labor Standards Act, therefore eligible for overtime pay.

Evaluation

Performance will be evaluated in accordance with Classical Preparatory School’s evaluation rubric.