The Event & Fundraising Support team member provides logistical and administrative support for school events, fundraisers, and community engagement efforts. The person in this role assists with execution, organization, and day-of-event needs.

Overview

• Position: Full-time, hourly, 11 months, non-exempt
• Work Schedule: 7:30 AM – 3:45 PM daily, 214 days, plus occasional nights and weekends as deemed necessary.
• Benefits: New full-time employees are eligible for insurance coverage beginning the first of the month following 60 days of employment, a 3% match of employee retirement contributions with a two-year vesting period, and 12 days of PTO.
• Pay: $16/hour
• Reports to Chief Operating Officer

* Work hours are subject to change.

Specific tasks required of this role include, but are not limited to, the following:

Event & Fundraising Support

• Attend and assist with the setup, execution, and breakdown of school events and fundraisers.
• Support event logistics, including materials preparation, coordination of supplies, and on-site assistance, including evenings or weekends as needed..
• Help implement event plans as directed by the supervisor.
• Review and acknowledge event request forms and ensure necessary parties are informed of relevant details.
• Evaluate events post-completion to gather feedback and identify areas for improvement.

Volunteer & Community Support

• Recruit, schedule, and manage volunteers for Lower School programs, fundraisers, and events. 
• Manage Volunteer tracking software and track volunteer status with the district.
• Help track volunteer participation and support appreciation efforts.

Communications & Marketing Assistance

• Support the distribution of promotional materials and event communications.
• Contribute content for Weekly Roar.
• Assist in gathering content (photos, basic updates) for marketing and social media use.

Organization & Logistics

• Maintain the event calendar and keep the Google calendar up-to-date that syncs with the website.
• Maintain organization of event supplies and materials.
• Assist with inventory, preparation, and reuse of event items.
• Support scheduling and coordination needs related to events.

Fundraising Assistance

• Support fundraising efforts by assisting with donation tracking, sponsor outreach tasks, and event-related fundraising activities as assigned.
• Assist with budget creation and tracking for events.

General Support

• Provide additional support for engagement initiatives and special projects as assigned. 
• Oversee coordination of Fall, Spring and Staff picture days..
• Collect shirt sizes for staff and scholars, and distribute shirts.
• Assist with field trip preparations.
• Assist with the arrival and dismissal carline as scheduled.
• Collaborate with operations team in emergency situations and serve on the safety team.
• Assist at the front desk when additional coverage is needed.

Key Events to support (and others as needed):

• French Toast Shop
• Food for staff professional development days and Staff & Teacher Appreciation Week
• Meet & Greet
• Boohoo Yahoo breakfast
• Spirit Bundle
• Student of the Month K-5
• Dress Down Days
• Quarterly Celebrations
• 9/11 Commemoration
• Father-Daughter Dance
• Picture Days
• Curriculum Days

** MAY PERFORM OTHER DUTIES AS ASSIGNED**
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required for this position. 

To be considered for this role, a candidate must…

• Have strong interpersonal, written, and verbal communication skills
• Possess strong organizational, self-management, and problem-solving skills
• Demonstrate high proficiency in Microsoft Office, Google Suite, and Canva programs
• Have a minimum of two years work experience with event planning/fundraising/student life activities or relevant work experience
• Ability to switch gears quickly and keep up in a fast paced environment with quick turnaround of work.

Work Environment

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual school working conditions
• May be noisy during high student traffic

Physical Demands

The physical demands described here are representative of those an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Be able to work in heat, cold, damp, and dry conditions
• Ability to reach, bend, stoop, push, and/or pull
• Must be able to perform the physical aspects of the job such as climbing ladders; carrying items up to 35lbs frequently and up to 50lbs occasionally; continuously walking or standing for long periods of time (up to 8 hours)

Overtime Eligibility

This job is not exempt from the overtime provisions of the Fair Labor Standards Act.

Evaluation

Performance will be evaluated in accordance with Classical Preparatory School’s evaluation rubric.

Background Screening Process

For additional information or questions regarding the background screening process, please visit the Care Provider Background Screening Clearinghouse at : https://info.flclearinghouse.com/education-awareness.