Volunteer and Event Coordinator

Job Description

Posted July 8th, 2021

Classical Preparatory School provides a traditional classical education to scholars from twos through 12th grade. We were the first classical charter school in the state of Florida, located just north of Tampa. A classical/liberal arts education is the educational gold standard for creating innovators, thinkers, and leaders. Classical Prep aims to provide our scholars with the tools needed to excel in higher education and to be moral and intellectual leaders in a self-governing society, something more relevant than ever in today’s complex and ever-changing world.

Position Summary
Classical Prep’s Volunteer and Event Coordinator is a full time role that supports the Community Engagement Manager to allow the academics staff and leadership to focus almost entirely on students and families. The Volunteer and Event Coordinator will therefore be part of a team that embraces innovation and continuous improvement and welcomes the challenge of finding creative ways to work smarter and more cost-efficiently. The Volunteer and Event Coordinator reports to the Community Engagement Manager.

Minimum Qualifications

  • Strong interpersonal skills
  • Proactive problem solving
  • A minimum of three years relevant work experience in event planning and coordination

Required Skills

  • Demonstration of our ten habits: attention, memorization, perfect execution, order, reflection, courtesy, obedience, truthfulness, fortitude, and temperance
  • Superb organizational, self-management, and problem-solving skills
  • Ambition and desire to grow as a professional
  • Acceptance of honest feedback and coaching for professional growth
  • Alignment with the school’s expectation of high academic achievement for all scholars
  • High proficiency in Microsoft Office, Google Suite, graphic design software
  • Strong interpersonal skills
  • Detail-oriented
  • Ability to multi-task and balance ambiguity in a rapidly changing environment
  • Ability to work productively with frequent interruptions
  • Commitment to Classical Prep and providing our teachers and students with what they need to be successful
  • Willingness to learn new jobs, technologies and other related duties
  • Ability to work effectively as part of a team achieving common goals, is agreeable, tactful and cooperative with staff, students and parents
  • Ability to positively demonstrate compassion, empathy and respect for others

Duties and Responsibilities
The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.

Volunteer Coordination

  • Implements and maintains a wide range of volunteer opportunities that reflect the mission of Classical Prep
    • Recommends the most efficient use of volunteers, appropriate volunteer/administrative mix, and future workforce needs to support volunteer program operations
    • Tracks volunteer hours per family
    • Evaluates all aspects of volunteer program to ensure effectiveness and to recommend/implement changes as appropriate
  • Oversees volunteer software program
    • Plans and coordinates training on the volunteer software and provide ongoing guidance to ensure best utilization of the software
    • Grants permissions as applicable to staff to post volunteer opportunities
    • Keeps family information up-to-date in system
    • Ensures all groups within the software are properly set up and managed
    • Posts school wide opportunities in a timely manner
    • Assigns number of hours to volunteer opportunities in the software
    • Maintains accurate records and provide timely statistical and activity reports
    • Monitors and approve hours submitted by volunteers
  • Recruits, engages and places volunteers
    • Promotes the volunteer program to gain community support by hosting volunteer meetings to encourage participation and sign-ups and provide information about volunteering opportunities
    • Develops and implement effective strategies to recruit the right volunteers with the right skills
    • Schedules all volunteer activity on campus and at community events to support the various areas of academics and operations as needed for events, classroom help, facilities projects, etc.
    • Works with front office staff to ensure all volunteers have completed and are cleared to volunteer
  • Provides ongoing support and guidance for volunteers
    • Act as single point of contact for all volunteer opportunities, questions and communications
    • Refers volunteers to the Community Engagement Manager to resolve grievances and promote cooperation and interest
  • Fosters relationships with Classical Prep staff and families
    • Builds relationships through service and follow up communication
    • Conducts post-volunteer calls, emails, and surveys to track successes, collect data, and identify problems so that relationships are maintained and system improvements can be implemented
    • Communicates with families by sending reminders and thank you’s

Fundraising & Events

  • Assists the Community Engagement Manager with the planning, organizing, promoting, facilitating, and coordinating of Classical Prep fundraising & events including creation and maintenance of annual calendars
  • Assists the front office staff with volunteer and visitor check in for events on campus


  • Assists with maintenance of social media for the school to promote the mission and vision by creating posts, graphics and researching creative new ways to engage the community through messaging
  • Helps create communication campaigns utilizing and expanding various social media resources and platforms

Time Commitments

  • Hours are  7:30 am – 4:00 pm Monday through Friday
  • Must be flexible and available evenings and weekends as needed for events

Compensation and Terms of Employment
We offer competitive compensation based on experience and performance. This role is an operations position on a 12-month schedule.

How to Apply
Complete the application located in the “Apply Here” button located at the top of this page. You will need to include a cover letter explaining why you would make a great Volunteer and Event Coordinator at Classical Preparatory School.